Privacy Notice — Secure Auditrail

For venue staff using this app · Last updated August 2026

Secure Auditrail records closing inspections at your workplace. Because your employer uses it to document that checks were really done, it collects some information about you while you work:

What is collected

• Your identity per action — every checkpoint entry, observation, override, and shift closure is attributed to the person whose PIN authorized it.
• Photos you take — photo evidence of locks and issues, stored with the entry it belongs to.
• Location (GPS) — captured as supplementary corroboration when you record a checkpoint, if your device allows it. It is never required and never blocks your work.
• NFC tap records — the time and checkpoint of each verified tag tap.

Why

These records form a tamper-evident audit trail your employer uses for security assurance and insurance documentation. Attribution and evidence are the product — that's what makes the record credible.

Retention

Photos are kept for your organization's configured retention period (24 months by default), then permanently deleted. The written audit trail (who checked what, when) is retained as a business record.

Who sees it

Your venue's managers and your organization's owner can see the full record. Insurance brokers granted access by your organization see aggregate statistics only — never your photos, and raw entries only within generated reports that identify the venue by a neutral label.

Questions

Contact your manager or your organization's privacy officer. You have the right to request access to, and correction of, your personal information under PIPEDA.